I have a ton of messages in my Personal Folder in Outlook 2007. However, I want to quickly add them to my gmail account. After a bit of research, I found an easy, straightforward method to do just that.

First, we will need to enable IMAP in Gmail:

1. Sign in to your Gmail account.
2. Click on Settings (the link should be at the top of the page)
3. Choose Forwarding and POP/IMAP.
4. Choose Enable IMAP
5. Choose Save Changes

Now, we need to configure Outlook to connect to the Gmail account:

1. Open Outlook.
2. Click on Tools>Account Settings.
3. Click New.
4. Enter your display name, email address (including ‘@gmail.com’), and password.
5. Select the ‘Manually configure server settings or additional server types‘ checkbox.


Step 1 of Configuring Outlook to connect to Gmail.

6. Select Internet E-mail.
7. Settings: name, full email address (including ‘@gmail.com’ or ‘@your_domain.com’)
   • In the Account Type dropdown menu, select IMAP; enter the incoming and outgoing server names shown below.
   • In the ‘User Name’ field, give your full Gmail address, including ‘@gmail.com’ or ‘@your_domain.com.’
   • After creating these settings, clicking Next takes you to the end of the setup.
   

   Step 2 of configuring Outlook to communicate with Gmail.

8. In the Tools menu, select Options then Mail Setup. Under ‘Email Accounts,’ click E-mail Accounts.
9. Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab.
   • Incoming server must be 993, and must use SSL encryption.
   • Outgoing server can use 587, TLS encryption.
   

   Configuring Incoming and Outgoing information for communication between Outlook and Gmail.

10. Click the Outgoing Server tab. Make sure that ‘My outgoing server (SMTP) requires authentication’ is selected. The  button ‘Use same settings as my incoming mail server‘ should also be selected.


Internet Email Settings for communication between Outlook and Gmail.

11. Click OK > Next > Finish > Close > OK.

You can now drop and drag folders/messages from Outlook to your newly created Gmail account from within Outlook. When you create new folders, this will create new labels/folders in your Gmail account. One note: sub-folders do not seem to display within Gmail, so you might need to create new folders for each of your sub-folder. Once you have copied everything over to Gmail, you can simply remove the new account from within Outlook.

Thantos Office 2007